Employee Access to Personnel Files

POLICY #: HR 76-13A

DATE OF BOARD OF TRUSTEES APPROVAL: January 17, 2002

RESOLUTION #: 76-13, 76-13A

POLICY STATEMENT:  It is the policy of the Board of Trustees that, during their employment, employees of Herkimer County Community College shall have the right to access their personnel file through a written request to the President of the College.  A review of the file will be done in accordance with the provisions specified in the Faculty/Staff Handbook.

Requests for copies of documentation contained within an employee’s personnel file will also be handled in accordance with the provisions specified in the Faculty/Staff Handbook.

BACKGROUND:  The original policy regarding access to personnel files was created in 1976.  A revision was requested at a recent Board of Trustees Retreat.  The revision includes reference to the faculty/staff handbook.

Revised:  1/17/2002